Contents
Acknowledgments
..................................................................................
x
Preface
....................................................................................................
xi
How to … index (by chapter)
..............................................................
xii
How to … index (by function)
..............................................................
xv
Installation of files from the DVD
......................................................... xx
Note for users of MYOB Premier and Enterprise
................................. xxiii
Note for users of Apple MacIntosh and MYOB AccountEdge Pro v13
xxiv
Chapter 1 Introduction to MYOB AccountRight Plus ... 1-1
Introduction
..................................................................
1-2
Conventions used in this book
...................................... 1-2
Using the “How to …” lists
.......................................... 1-3
MYOB AccountRight Plus and the GST ....................... 1-4
Opening an existing
file................................................ 1-4
MYOB AccountRight Plus essentials ............................
1-6
Command centres .............................................
1-6
Menu system .....................................................
1-8
Dialogue boxes and selections .......................... 1-10
Preferences and security ...................................
1-10
Reports and Forms ............................................
1-14
Printing (in general) .........................................
1-16
“Zoom” and “Detail” arrows ............................ 1-17
Registers
.......................................................................
1-18
Backing up a file……………………………………… 1-20
Sample operations
........................................................ 1-22
General journal entry
.................................................... 1-24
Purchase of an inventory item on credit .......................
1-26
Sale of inventory items on credit
.................................. 1-29
Receipt of money from a customer (Accounts receivable) 1-31
Make a deposit
..............................................................
1-33
Payment of money to an account payable ....................
1-34
Payment of money for a service ...................................
1-35
Print financial statements
............................................. 1-38
Competency checklist
................................................... 1-42
Assessment
exercises....................................................
1-43
Answers to self-test exercises (where applicable) ........ 1-46
Chapter 2 GST basics
....................................................... 2-1
Introduction
..................................................................
2-2
Basic GST concepts
...................................................... 2-2
Value-added tax in the supply chain ............................
2-2
Taxable supply ..................................................
2-3
GST free supply ................................................
2-4
Input taxed supply.............................................
2-5
Contents
iv
Simplified GST accounting methods ............................
2-6
GST general ledger accounts
........................................ 2-6
MYOB AccountRight Plus tax codes .............................
2-6
Deleting tax codes
......................................................... 2-9
GST codes for items
...................................................... 2-10
GST codes for customers
.............................................. 2-11
Tax-inclusive and tax-exclusive transactions ................
2-11
Printing GST reports
..................................................... 2-12
The Business Activity Statement ..................................
2-17
Useful sources of information on BAS and the GST .... 2-21
Competency checklist
................................................... 2-21
Assessment exercises
.................................................... 2-22
Answers to self-test exercises
....................................... 2-24
Chapter 3 General ledger
................................................. 3-1
Introduction
...................................................................
3-2
Creating a new file
........................................................ 3-2
Accounts list maintenance
............................................. 3-6
Default GST codes for accounts ...................................
3-16
Using account names
..................................................... 3-20
Editing linked accounts
................................................. 3-20
Printing financial reports to check design .....................
3-22
Entering existing balances
............................................. 3-23
Merging (combining) detail accounts ...........................
3-26
Adding budget data to accounts ....................................
3-27
Recording general journal entries .................................
3-29
Balance day adjustments
............................................... 3-32
Providing for doubtful debts
......................................... 3-33
Depreciation
..................................................................
3-33
Periodic inventory entries
............................................. 3-35
Writing off an asset
....................................................... 3-38
Making an account inquiry
............................................ 3-40
End of financial year
..................................................... 3-41
Starting a new financial year
......................................... 3-45
The reversals
.................................................................
3-47
Competency checklist
.................................................. 3-48
Assessment exercises
.................................................... 3-49
Answers to self-test exercises
....................................... 3-63
Chapter 4 Cash transactions
........................................... 4-1
Introduction
...................................................................
4-2
The Goods and Services Tax (GST) .............................
4-2
The Banking command centre .......................................
4-3
Account name or account number? ...............................
4-3
Recording money received
............................................ 4-5
Using an Undeposited Funds account ...........................
4-9
Printing reports from the banking command centre ...... 4-16
Cash payments
..............................................................
4-19
Contents
v
Using MYOB AccountRight Plus cards ........................
4-22
Using a petty cash “bank” account ...............................
4-23
Petty cash re-imbursement
........................................... 4-25
Recurring cheques
........................................................ 4-26
Bank reconciliation
....................................................... 4-33
Reverse (undo) a previous bank reconciliation 4-39
Electronic transactions and reconciliation ....................
4-40
Recording payments received by credit card .... 4-40
Depositing credit card payments received ........ 4-43
Using a credit card for payments ...................... 4-45
Reconciling the Visa card statement ............................
4-47
Recording payments from the credit card statement .... 4-48
Bank reconciliation using downloaded statement file .. 4-48
Business Activity Statement (BAS) and GST report ... 4-53
Competency checklist
................................................... 4-56
Assessment
exercises....................................................
4-57
Answers to self-test exercises
....................................... 4-72
Chapter 5 Accounts receivable
........................................ 5-1
Introduction
..................................................................
5-2
An open item system
.................................................... 5-2
Recording a sale on credit
............................................ 5-3
Account name or account number? ..............................
5-3
Check spelling before recording transactions ...............
5-4
MYOB AccountRight Plus tax codes ............................
5-4
Adding or editing a tax code
........................................ 5-4
Creating customer records (card file) ...........................
5-6
Trading Terms
..............................................................
5-7
Maintaining a customer card
........................................ 5-14
Setting up Sales linked accounts to the general ledger. 5-15
Opening customer balances (Accounts receivable) ...... 5-16
Credit sales invoices
..................................................... 5-18
Using Quotes, Orders, Invoices and the Sales Register 5-27
Quotes and Orders preferences .....................................
5-30
Changing a quote to an
order........................................ 5-31
Changing an order to an invoice ...................................
5-33
Cash received from customers (Accounts receivable) .. 5-35
Using the Undeposited Funds facility ..........................
5-37
Preparing a bank deposit
.............................................. 5-39
Credits to customer accounts
........................................ 5-42
Printing or emailing invoices
........................................ 5-47
Printing accounts receivable ageing report...................
5-50
Printing accounts receivable statements .......................
5-52
Customer transaction detail
.......................................... 5-55
Printing GST
reports.....................................................
5-56
Back up before combining customer cards .................. 5-59
Combining customer cards
........................................... 5-59
Contents
vi
Dishonoured and re-presented cheques .............................
5-61
Default setup for Sales (Easy Setup Assistant) .............
5-65
Competency checklist
................................................... 5-68
Assessment exercises
.................................................... 5-69
Answers to self-test exercises
....................................... 5-87
Chapter 6 Accounts payable
............................................ 6-1
Introduction
...................................................................
6-2
An open item system
..................................................... 6-2
Check spelling before recording transactions ...............
6-3
MYOB AccountRight Plus Tax Codes ...............................
6-3
Adding or editing a tax code
......................................... 6-3
Recording a purchase on credit
..................................... 6-5
Setting up custom lists and field names for suppliers’ cards
6-5
Setting up Custom Fields .................................. 6-5
Setting up Custom Lists .....................................
6-5
Creating supplier records in a card file .........................
6-7
Supplier trading terms
................................................... 6-9
Setting up Purchases linked accounts to the general ledger 6-14
Opening supplier balances (Accounts payable) ............ 6-15
Credit purchases
............................................................
6-18
Using Quotes, Orders, Bills and the Purchases Register 6-22
Quotes and Orders preferences .....................................
6-26
Changing a quote to an order
........................................ 6-26
Changing an order to a bill
............................................ 6-28
Payments to suppliers (Accounts payable) ....................
6-30
Debits to suppliers’ accounts
........................................ 6-32
Entering a deposit for credit refund received ................
6-37
Printing or emailing a purchase order ...........................
6-40
Printing accounts payable ageing analysis ....................
6-42
Supplier transaction detail
............................................. 6-44
Back up before combining supplier cards .....................
6-45
Combining supplier cards
............................................. 6-46
Printing GST reports
...............................................................
6-48
Default setup for purchases (Easy Setup Assistant) ...... 6-50
Recording contra receipts and payments.......................
6-53
Competency checklist
................................................... 6-57
Assessment exercises
.................................................... 6-58
Answers to self-test exercises
....................................... 6-75
Chapter 7 Inventory and integration ..............................
7-1
Introduction
...................................................................
7-2
Item
list..........................................................................
7-2
Setting up items
.............................................................
7-3
Maintaining the item list
............................................... 7-16
Entering an initial inventory count (opening inventory) 7-18
Perpetual inventory system
........................................... 7-21
Using inventory items in a perpetual inventory system 7-24
Contents
vii
Items purchased on credit
............................................. 7-24
Return of items purchased on credit (credit notes rec’d) 7-28
Using Quotes, Orders, Bills and the Purchases Register 7-28
Changing a quote to an
order........................................ 7-32
Recording receipt of items before supplier’s bill arrives 7-34
Changing an order to a bill
........................................... 7-36
Items sold on credit
...................................................... 7-38
Return of items sold on credit (cr notes issued to customers)
7-41
Using Quotes, Orders, Invoices and the Sales Register 7-42
Changing a quote to an
order........................................ 7-45
Changing an order (or a quote) to an invoice ...............
7-47
Stocktaking
...................................................................
7-50
Inventory reports
.......................................................... 7-52
Competency checklist
................................................... 7-55
Assessment
exercises....................................................
7-56
Answers to self-test exercises
....................................... 7-77
Chapter 8 Payroll
..............................................................
8-1
Introduction
..................................................................
8-2
Tax Table
......................................................................
8-2
Gross pay, deductions and net pay ...............................
8-3
PAYG and the ‘Activity Statement’ .............................
8-4
The payroll system for MYOB AccountRight Plus ...... 8-5
Setting up the payroll system and payroll categories ... 8-5
General payroll information
......................................... 8-8
Setting up employee records (cards) and standard pays 8-9
Setting up payroll categories ............................ 8-19
Using the Easy Setup Assistant ....................................
8-36
Paying employees each pay period...............................
8-37
Paying the Net Pay amounts to employees on payday 8-38
Automatically adjust base pay amounts for days off 8-43
Adjustments to the standard pay ....................... 8-44
Using timesheets for recording hours worked .. 8-47
Payroll category inquiry ...................................
8-50
Payments of amounts withheld .....................................
8-51
Carrying out payroll end-of-year functions ..................
8-53
Starting a new payroll year ...............................
8-58
Starting a payroll during a payroll year ............ 8-59
Competency checklist
................................................... 8-63
Assessment
exercises....................................................
8-64
Answers to self-test exercises
....................................... 8-76
Chapter 9 Categories and jobs
........................................ 9-1
Introduction
..................................................................
9-2
Information
design........................................................
9-2
Account levels
..............................................................
9-3
Contents
viii
Adding categories
.......................................................... 9-3
Setting up categories .........................................
9-4
Creating categories ............................................
9-5
Adding jobs
...................................................................
9-7
Creating jobs......................................................
9-7
Job budgets
....................................................................
9-12
Transactions using categories and jobs .........................
9-14
Purchase of trade goods on credit...................... 9-14
Sales invoices ....................................................
9-18
Cash sales received ............................................
9-20
Recording cheques paid.....................................
9-22
Recording general journal entries with jobs and categories 9-25
Changing completion percentage ..................................
9-27
Printing reports
..............................................................
9-28
Competency checklist
................................................... 9-30
Assessment exercises
.................................................... 9-31
Answers to self-test exercises
....................................... 9-36
Chapter 10 Ergonomics (chapter on accompanying DVD) ............
10-1
Definitions
What is ergonomics? .........................................
10-2
What are OOS, MSD and RSI? ......................... 10-3
Parts of the body that can be affected.. .........................
10-3
Symptoms to watch for
................................................. 10-3
Unsafe situations in the office
....................................... 10-4
Unsafe or undesirable working habits ...........................
10-4
What can we do?
...........................................................
10-5
Good posture .....................................................
10-6
Exercises
............................................................
10-7
A special section on the eyes
........................................ 10-8
Good procedures to follow and practice............ 10-8
Chapter 11 Help (chapter on accompanying DVD)
........................ 11-1
Introduction
...................................................................
11-2
Available sources of help
.............................................. 11-2
The manual ........................................................
11-2
After sales phone service ...................................
11-2
Installing the program and Help on a CD.......... 11-2
Help on the Internet ...........................................
11-3
MYOB Help
...................................................................
11-3
How to use the MYOB Help ..........................................
11-5
Search help option
......................................................... 11-5
Printing help topics
....................................................... 11-6
Additional help features offered
.................................... 11-7
The Assistant ....................................................
11-7
MYOB Australian website ................................ 11-7
Contents
ix
Competency checklist
................................................... 11-7
Icons and symbols
....................................................... 11-8
Abbreviations and field names ....................................
11-11
Using the keyboard with MYOB AccountRight Plus .... 11-12
Making a selection using the keyboard ........................
11-12
Tab, enter, return and the space bar .............................
11-12
Keyboard shortcuts used in MYOB AccountRight Plus 11-14
Appendices Appendix A: Help
......................................................... A-1
Appendix B: Ergonomics and OH&S ...........................
A-3
Glossary (on the accompanying DVD)......................... G-1
GST Glossary (on the accompanying DVD) ................ G-27
Index
..........................................................................
Index-1
Bill Neish is an experienced author and wrote Cost Accounting
Questions for Holt-Saunders in 1985. He is a co-author of
Management Accounting: Principles and Applications with Alan Banks
(McGraw-Hill, 1996). He has extensive experience teaching in TAFE
and well respected amongst his colleagues in NSW. He is currently
working at Hill Rogers, Chartered Accountants firm and teaching
part-time at Macquarie University.
George Kahwati teaches at Meadowbank College of TAFE in NSW. He
also has a vast experience as a small business operator. Both of
these authors have been teaching computer accounting using MYOB
since 1989.
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