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Lemons to Lemonade

"Garmston and Zimmerman have written a book that is the perfect blending of theory and research with very practical, user-ready techniques for facilitating meetings AND for dealing with specific challenges. I would LOVE to see this kind of training offered for administrators!" -David Chojnacki, Executive Director Near East South Asia Council of Overseas Schools No more unproductive meetings! The complete guide to getting the most out of every gathering of educators. Do your meetings spiral angrily out of control? Or simply not make the most of the participants' talents? Lemons to Lemonade by Robert J. Garmston and Diane P. Zimmerman is the playbook you need to promote civil, productive discourse, detailing: How to prepare yourself to facilitate the discussion and keep it on task Best practices for squashing conflict without wounding pride Methods for dealing with "frowners," "interrupters," "subject-changers," "humorists," and other time-waster types With this book, you will never waste another opportunity for problems to get solved by the combined powers of capable minds.
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Table of Contents

About the Authors Introduction To Intercede Is To Lead Why Read This Book Problem Locater Chapter 1. The Novice to Expert Journey We All Begin as Novices Accomplished Means Competent Uninformed Novice Proficient Accomplished Highly Accomplished Expert Proficiency Scale Attributes of the Expert Chapter 2. Building Personal Confidence Connecting Mind and Body 1. Breathe 2. Try Progressive Relaxation 3. Walk 4. Center Yourself Physically 5. Over Prepare. Over Prepare 6. Address the Stress of Conflict 7. Check Your Negative Predictions at the Door 8. When Stuck, Move 9. Maintain Your Identity as a Facilitator 10. Monitor Your Need to Know 11. Take Care to Arrange the Room 12. Create a "Circle of Excellence" Chapter 3. Intervention Principles Principles Guide Decisions 1. Compassion 2. Precise Language 3. Congruence 4. From Low to High Risk Chapter 4. Deciding to Intervene Establish Meeting Standards Set Working Agreements Evaluate Working Agreements Clarify Tasks Intervene as Necessary Deciding to Intervene with an Ad Hoc Group Intervening Preemptively 1. Is the Agenda Relevant? Plan the Beginning Cluster Reports Mix Strategies 2. Is Engery Waning? Around the Room and Back Again Card Partners The Card Stack and Shuffle 3. Are Emotions Ratcheting Up? First Turn/Last Turn 4. Might the Group be Heading Toward Conflict? Grounding Deciding When to Intervene 1. Is Intervening Important? 2. Am I the Best Person to Intervene? 3. Are My Observations Accurate? 4. Will It Be Quick or Take Time? 5. Can the Group Learn From It? Chapter 5. Common Group Issues Getting Attention Attention First Refocusing Common Signal Physical Proximity Verbal Proximity Redirecting Engagement Join a Whole Table That is Off Task Refocus Serial Storytelling When Workflow is Hampered Address a Refusal to Follow Directions Assist with Difficulty Transitioning Address Uneven Finishes with Group Work Engergize a Quiet Group Managing Your Emotions Positional Thinking--Power Struggles From Positions to Interest Chapter 6. Managing Common Challenges Low Engagement Knitters Non-participants Daydreamers Silent Participants Frowners Distracteds Distruptive Group Members Broken Records Long-winded Speakers Humorists Inappropriate Humorists Latecomers and Early Leavers Resisters Side Talkers Know-It-Alls Monopolizes Misinformants Interrupters Subject-Changers Cell Phones and Texting Chapter 7. Strategies for Advanced Facilitation 1. Group Conflict Grounding Existing State--Desired State 2. Demoralizing External Events Desired State Third Point Redirect Resistance Pace and Lead Structured Interviews 3. Disputes Stop the Dispute Early Verbalize the Issue Acknowledge Each Position Identify the Sources of Information Check Perceptions Reframe the Conflict as an Asset 4. Dissenting Views Paraphrase Partner Pace the Emotion Redirect the Attack Reframe the Opposition Help Groups Utilize Styles Assumptions Wall Brainstorm Questions Disperse to Agree 5. Personal Attacks The Six-Step Response Step Between Opposing Members Change the Narrative Enlist the Group in Solving the Problem 6. Challenges to the Leader Process Commercial Engage With More Intensity Engage With Less Intensity Request Civility 7. Subgroup Manipulation Decision Matrix Values Decision Matrix Require a Quorum Pace, Lead and Poll One-Minute Advocacy Alternate Microphone Advocacy 8. Sabotage 9. Irresolvable Conflict Polarity Management

About the Author

ROBERT J. GARMSTON. Ed.D is an Emeritus Professor of Educational Administration at California State University, Sacramento and Founder of Facilitation Associates located in Sacramento California, Co-Founder of The Center for Cognitive Coaching and the Center for Adaptive Schools, both located in Denver Colorado. Formerly a classroom teacher, principal, director of instruction and acting superintendent, he works as an educational consultant specializing in leadership, learning, personal and organizational development. He has made presentations and conducted workshops for teachers, administrators and staff developers throughout the United States as well as in Canada, Africa, Asia, Australia, Europe and the Middle East. Bob has practiced meeting management in each of his leadership roles and for thirty years he has taught facilitation skills, presentation skills and group management to educational leaders. He taught meeting management in Copenhagen to supervisors in the World Health Organization. He studied under Michael Doyle and David Strauss, Co- Founders of the Interaction Method of Conducting Meetings. In the 1980's he formed a group in Northern California to study and refine facilitation techniques. For four years he wrote a column on managing meetings from the perspectives of presenters and facilitators for the Journal of Staff Development, a publication of the National Staff Development Council, now Learning Forward. Bob has written and co-authored a number of books including Cognitive Coaching: A Foundation for Renaissance Schools, How to Make Presentations That Teach and Transform, The Adaptive School: A Sourcebook for Collaborative Groups, A Presenter's Fieldbook: A Practical Guide, Unlocking Group Potential for School Improvement and a memoir, I Don't Do That Anymore: A Memoir of Awakening and Resilience. He has been recognized by NSDC for his contributions to staff development. His books have been translated into Arabic, Hebrew and Italian. In addition to educational clients, he has worked with diverse groups including police officers, probation officers, Court and Justice systems, Utilities Districts, The United States Air Force and the World Health Organization. DIANE P. ZIMMERMAN, Ph.D. is a writer and consultant focusing on entrepreneurial learning and schools that make a difference. She obtained her Ph.D. in Human and Organizational Development from the Fielding Graduate Institute. She recently retired as a superintendent of schools after a 36-year career in education that was rich in leadership, facilitation and conflict management. Trained originally as a speech therapist, Diane worked early in her career as a teacher, speech therapist, program manager, and Assistant Director of Special Education in Fairfield, California. She subsequently became a principal in Davis, California and served consecutively in two schools over 13 years before being promoted to Assistant Superintendent for Personnel. In 2002, she began a nine-year journey as a superintendent of Old Adobe School Union School District, a small suburban elementary school district in Petaluma, California. She prides herself in moving the district's teachers from contentious union interactions to cooperative collaborations as productive, interest-based educators who collectively set the highest standards possible for their school district. Diane has been an active in professional development all of her career. While obtaining her administrative credential, Diane was assigned to Bob Garmston as her intern coach. This early career interaction turned into a life-long intellectual partnership and Diane joined the Cognitive Coaching consulting consortium founded by Bob Garmston and Art Costa. Diane has taught in administrative training programs at several northern California universities and over the past 20 years has written and consulted in the areas of Cognitive Coaching, teacher supervision and evaluation, facilitation, stages of adult development, assessment of leadership skills, and constructivist leadership. Leadership and mediation of conflict has always been a part of Diane's life. She was encouraged to assume leadership roles throughout her career, from early work supervising in a family restaurant business, to her first teaching job in a new special education program, through her years as a principal. Throughout her career, she has been involved in handling divergent opinions and mediating conflict. She gained a substantive reputation as the "in house" expert in facilitation and her staff valued her ability to create learning communities long before "professional learning communities" were popularized


"Anyone who is in the position of facilitating team meetings will find Lemons to Lemonade: Resolving Problems in Meetings, Workshops, and PLCs, an incredibly useful resource. Authors Robert J. Garmston (co-founder of the Center for Cognitive Coaching) and Diane P. Zimmerman (a teacher, principal, superintendent and leadership trainer) share strategies and protocols for managing 'the unexpected occurrences that crop up when groups of people work together.' They seek to help readers use these events 'to build group cohesion, productivity, and learning.' The strategies shared in Lemons to Lemonade help facilitators understand the needs of particular groups and address specific group dynamics in order to ensure collaborative efforts are fruitful and enjoyable for participants." -- Lyn Hilt, Elementary Instructional Technology Integrator/Coach "I thought this was great! I got so many good ideas to help me become a better facilitator." -- Robbie Schranz, Literacy Coach "Before I opened this book, I tried to predict what I would find based on the authors' prior writings. Here's what I thought: The book will offer sage yet practical advice in response to common challenges faced by school leaders. It will offer specific and transferable processes and strategies to enhance individual and collective performance. It will be enjoyable to read. Indeed, that is just what I found. I predict that you will too!" -- Jay McTighe, Educational Consultant "This book's major strengths include: its focus on an area that needs much support, its use of cognitive coaching as the basis for strategies and techniques, and the focus on strategies and minimizing theoretical ideas." -- Dr. John F. Eller, Professor "Given that there is continuing turnover in educational leadership, it seems critical that effective practices be revived and renewed in order to sustain their impact. This book addresses that need not by simply reintegrating, but by refining and amplifying effective practices. More importantly the purpose of this book is to further the effectiveness of those 'being led,' and the interventions offer clear and powerful guidance for leaders wishing to amplify collective thinking power of a group." -- Mark Cary, Retired Principal "Garmston and Zimmerman have written a book that is the perfect blending of theory and research with very practical, user-ready techniques for facilitating meetings AND for dealing with specific challenges. In particular, I appreciated the focus on reflection, the notion of the levels of expertise, and the many concrete examples of specific facilitating challenges. I would LOVE to see this kind of training offered for administrators!" -- David Chojnacki, Executive Director "Reading Lemons to Lemonade is like having an expert at your side for every human occasion. Brilliantly to the point, Garmston and Zimmerman anticipate and deal with every issue imaginable when it comes to working with groups. Cycling in and out of principles and practical solutions (including providing sample responses) the authors have provided a succinct and comprehensive guide for becoming experts at working with people in all situations." -- Michael Fullan, OC Professor Emeritus

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