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Maximizing SAP Erp Financials Accounts Receivable
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Table of Contents

... Preface ... 19 1 ... Customer Master Data ... 25 1.1 ... Organization of Customer Master Data ... 25 1.2 ... General Data View ... 29 1.2.1 ... Address ... 30 1.2.2 ... Control Data ... 33 1.2.3 ... Payment Transactions ... 36 1.2.4 ... Marketing ... 38 1.2.5 ... Unloading Points ... 39 1.2.6 ... Export Data ... 39 1.2.7 ... Contact Person ... 40 1.3 ... Company Code Data View ... 41 1.3.1 ... Account Management ... 42 1.3.2 ... Payment Transactions ... 45 1.3.3 ... Correspondence ... 48 1.3.4 ... Insurance ... 51 1.4 ... Sales Data View ... 52 1.4.1 ... Sales ... 52 1.4.2 ... Shipping ... 55 1.4.3 ... Billing Documents ... 57 1.4.4 ... Partner Functions ... 60 1.5 ... Transactions ... 61 1.5.1 ... Master Data Maintenance ... 61 1.5.2 ... Change Management ... 62 1.5.3 ... Customer Block and Deletion Indicators ... 63 1.5.4 ... Reports ... 65 1.6 ... Configuration Activities ... 65 1.6.1 ... Customer Account Groups ... 65 1.6.2 ... Customer Number Range ... 67 1.6.3 ... Customer Master Texts ... 67 1.6.4 ... Customer Message Control ... 68 1.7 ... Technical Reference ... 69 1.7.1 ... SAP Notes ... 69 1.7.2 ... Authorization Objects ... 70 1.7.3 ... Tables and Structures ... 71 1.8 ... Enhancements and Modifications ... 72 1.8.1 ... Enhancements ... 72 1.8.2 ... Business Add-Ins (BAdIs) ... 72 1.8.3 ... BAPIs ... 73 1.9 ... Summary ... 74 2 ... Accounts Receivable Transactions ... 75 2.1 ... Basic Concepts ... 75 2.1.1 ... Ledger ... 76 2.1.2 ... Document Type ... 76 2.1.3 ... Document Number ... 78 2.1.4 ... Document Dates ... 79 2.1.5 ... Posting Period ... 80 2.1.6 ... Posting Key ... 81 2.2 ... AR Transactions General Interface ... 83 2.2.1 ... Initial Screen ... 83 2.2.2 ... Subsequent Screens ... 85 2.2.3 ... Field Status Group ... 86 2.3 ... AR Transactions Enjoy Interface ... 87 2.3.1 ... Document Header ... 88 2.3.2 ... Document Line Items ... 89 2.3.3 ... Layout Management ... 91 2.4 ... Other AR Transactions ... 92 2.4.1 ... Maintain Payment Terms ... 92 2.4.2 ... Document Change, Display ... 95 2.4.3 ... Document Reversal ... 96 2.4.4 ... Post with Reference ... 97 2.4.5 ... Customer Line Items (FBL5N) ... 98 2.5 ... Document-Processing Aids ... 99 2.5.1 ... Validation/Substitutions ... 99 2.5.2 ... Document Parking ... 101 2.5.3 ... Account Assignment Models ... 102 2.5.4 ... Recurring Entries ... 104 2.5.5 ... List of Transactions ... 106 2.6 ... Technical Reference ... 107 2.6.1 ... SAP Notes ... 107 2.6.2 ... Authorization Objects ... 108 2.6.3 ... Tables and Structures ... 109 2.7 ... Enhancements and Modifications ... 110 2.7.1 ... Business Transaction Events (BTE) ... 110 2.7.2 ... Business Add-Ins (BAdIs) ... 111 2.7.3 ... BAPIs ... 112 2.8 ... Summary ... 113 3 ... Customer Billing ... 115 3.1 ... Master Data and Pricing Procedures ... 116 3.1.1 ... Organizational Structure ... 116 3.1.2 ... Master Data ... 118 3.1.3 ... Pricing Procedures ... 122 3.2 ... Billing Types ... 124 3.2.1 ... Billing Type Configuration ... 124 3.2.2 ... Billing Type Determination ... 130 3.2.3 ... Billing Type Relevance ... 131 3.3 ... Other Configuration ... 133 3.3.1 ... GL Account Determination ... 134 3.3.2 ... Cost Center Assignment ... 137 3.3.3 ... Dunning Area Assignment ... 138 3.3.4 ... Output Determination ... 140 3.4 ... Billing Transactions ... 141 3.4.1 ... Processing Billing Documents ... 142 3.4.2 ... Cancellation of Billing Documents ... 147 3.4.3 ... Blocked Billing Documents ... 148 3.4.4 ... Document Flow ... 151 3.4.5 ... Transaction List ... 153 3.5 ... Technical Reference ... 154 3.5.1 ... SAP Notes ... 154 3.5.2 ... Authorization Objects ... 155 3.5.3 ... Tables and Structures ... 156 3.6 ... Enhancements and Modifications ... 156 3.6.1 ... Business Transaction Events (BTE) ... 157 3.6.2 ... Enhancements ... 157 3.6.3 ... Business Add-Ins (BAdIs) ... 158 3.6.4 ... BAPIs ... 159 3.7 ... Summary ... 160 4 ... Additional Billing Functionality ... 161 4.1 ... Down Payments ... 161 4.1.1 ... AR Down Payments ... 162 4.1.2 ... SD Down Payments ... 165 4.2 ... Billing Plans ... 166 4.2.1 ... Periodic Billing Plan ... 167 4.2.2 ... Milestone Billing Plan ... 171 4.2.3 ... Using Billing Plans ... 174 4.3 ... Resource-Related Billing ... 177 4.3.1 ... DIP Profile Configuration ... 178 4.3.2 ... Using Resource-Related Billing ... 183 4.4 ... Retroactive Billing ... 186 4.4.1 ... Retro Billing Process ... 186 4.4.2 ... Primary and Secondary Documents ... 188 4.5 ... Other Scenarios ... 190 4.5.1 ... POD Process ... 190 4.5.2 ... Intercompany Billing ... 192 4.5.3 ... Pro Forma Invoices ... 193 4.5.4 ... Billing Third-Party Orders ... 194 4.5.5 ... Consignment Billing ... 195 4.5.6 ... Cash on Delivery Process ... 197 4.5.7 ... Free-of-Charge Items ... 198 4.5.8 ... List of Transactions ... 199 4.6 ... Technical Reference ... 200 4.6.1 ... SAP Notes ... 200 4.6.2 ... Authorization Objects ... 201 4.6.3 ... Tables and Structures ... 202 4.7 ... Enhancements and Modifications ... 203 4.7.1 ... Enhancements ... 203 4.7.2 ... Business Add-Ins (BAdIs) ... 204 4.8 ... Summary ... 205 5 ... Incoming Payments ... 207 5.1 ... Entering Basic Information ... 208 5.1.1 ... Document Header Data ... 208 5.1.2 ... Bank Data ... 209 5.2 ... Selecting Open Items ... 210 5.2.1 ... Automatic Selection ... 211 5.2.2 ... Selecting Multiple Accounts ... 212 5.2.3 ... Additional Selections ... 213 5.2.4 ... Selection Based on a Payment Advice ... 214 5.3 ... Processing Open items ... 214 5.3.1 ... Selection Controls ... 215 5.3.2 ... Discount Processing ... 217 5.3.3 ... Partial Payments ... 218 5.3.4 ... Residual Items ... 219 5.4 ... Payment Differences ... 220 5.4.1 ... Post to a Customer Account ... 221 5.4.2 ... Post to a GL Account ... 222 5.4.3 ... Underpayment/Overpayment ... 223 5.5 ... Using Reason Codes ... 224 5.5.1 ... Definition of Reason Codes ... 224 5.5.2 ... Using Reason Codes ... 226 5.6 ... Simulate and Post ... 227 5.7 ... Additional Transactions ... 229 5.7.1 ... Incoming Payment Fast Entry ... 229 5.7.2 ... Payment Advice Processing ... 230 5.7.3 ... Transfer with Clearing ... 232 5.7.4 ... Reporting ... 233 5.7.5 ... List of Transactions ... 234 5.8 ... Technical Reference ... 234 5.8.1 ... SAP Notes ... 234 5.8.2 ... Authorization Objects ... 235 5.8.3 ... Tables and Structures ... 236 5.9 ... Enhancements and Modifications ... 237 5.9.1 ... Business Transaction Events (BTEs) ... 237 5.9.2 ... Business Add-Ins (BAdIs) ... 237 5.9.3 ... Enhancements ... 238 5.10 ... Summary ... 238 6 ... Dunning ... 239 6.1 ... Dunning Parameters ... 239 6.1.1 ... Dunning Area ... 240 6.1.2 ... Dunning Level ... 240 6.1.3 ... Dunning Grouping Key ... 241 6.1.4 ... Dunning Clerk ... 242 6.1.5 ... Dunning Key ... 243 6.1.6 ... Dunning Block ... 243 6.2 ... Dunning Procedure ... 244 6.2.1 ... Overview Screen ... 245 6.2.2 ... Dunning Levels ... 246 6.2.3 ... Minimum Amounts ... 248 6.2.4 ... Dunning Charges ... 249 6.2.5 ... Special GL Indicators ... 250 6.2.6 ... Dunning Texts ... 251 6.2.7 ... Dunning Notice ... 252 6.3 ... Dunning Run ... 253 6.3.1 ... Parameter Maintenance ... 253 6.3.2 ... Creating a Dunning Proposal ... 255 6.3.3 ... Changing a Dunning Proposal ... 256 6.3.4 ... Print Dunning Notices ... 257 6.4 ... Transactions ... 258 6.4.1 ... Dunning Data in Customer Master (FD02) ... 258 6.4.2 ... Legal Dunning ... 260 6.4.3 ... Individual Dunning Notices ... 261 6.4.4 ... Interest Calculation ... 262 6.4.5 ... Reporting ... 262 6.4.6 ... List of Transactions ... 264 6.5 ... Technical Reference ... 264 6.5.1 ... SAP Notes ... 264 6.5.2 ... Authorization Objects ... 265 6.5.3 ... Tables and Structures ... 266 6.6 ... Enhancements and Modifications ... 267 6.6.1 ... Business Transaction Events (BTE) ... 267 6.6.2 ... Enhancements ... 269 6.7 ... Summary ... 269 7 ... Credit Management ... 271 7.1 ... Credit Management Setup ... 271 7.1.1 ... Credit Control Area ... 272 7.1.2 ... Organization of Credit Data ... 274 7.1.3 ... Maintenance of Credit Limits ... 276 7.1.4 ... Other Credit Management Data ... 278 7.1.5 ... Credit Account ... 282 7.2 ... Simple Credit Check ... 283 7.3 ... Advanced Credit Management ... 284 7.3.1 ... Types of Credit Checks ... 285 7.3.2 ... Document Control ... 287 7.3.3 ... Credit Tolerances ... 287 7.3.4 ... Seasonal Factors ... 288 7.4 ... Processing Credit Blocks ... 288 7.4.1 ... Types of Information Available ... 289 7.4.2 ... Credit Blocks Display ... 289 7.4.3 ... Subsequent Actions ... 292 7.4.4 ... ABC Analysis ... 292 7.5 ... Transactions ... 293 7.5.1 ... Texts for Credit Management Texts (V.32) ... 294 7.5.2 ... Rebuild Credit Management Data (F.28) ... 294 7.5.3 ... Reorganization of Credit Management Data ... 295 7.5.4 ... A/R Summary ... 296 7.5.5 ... Posting Without Credit Check (AKOF) ... 296 7.5.6 ... Reporting ... 297 7.5.7 ... List of Transactions ... 298 7.6 ... Technical Reference ... 299 7.6.1 ... SAP Notes ... 299 7.6.2 ... Authorization Objects ... 300 7.6.3 ... Tables and Structures ... 301 7.7 ... Enhancements and Modifications ... 301 7.7.1 ... Business Transaction Events (BTE) ... 301 7.7.2 ... Enhancements ... 303 7.8 ... Summary ... 303 8 ... Tax Processing ... 305 8.1 ... Concepts and Configuration ... 306 8.1.1 ... Tax Procedure ... 306 8.1.2 ... Account Keys ... 308 8.1.3 ... Tax Codes ... 309 8.1.4 ... Tax Relevancy of Master Data ... 311 8.2 ... Tax Calculations ... 313 8.2.1 ... Tax Calculations in FI Documents ... 313 8.2.2 ... Tax Calculation in Sales Documents ... 315 8.2.3 ... Tax Exemptions ... 316 8.3 ... Tax Reporting ... 318 8.3.1 ... Line Item Reports ... 318 8.3.2 ... Tax Reports ... 319 8.3.3 ... Tax Returns ... 319 8.4 ... External Tax Software ... 321 8.4.1 ... Configuration ... 321 8.4.2 ... Processing ... 322 8.4.3 ... Reporting ... 323 8.5 ... Other Functionalities ... 324 8.5.1 ... GL Tax Accounts ... 324 8.5.2 ... Plants Abroad ... 325 8.5.3 ... List of Transactions ... 326 8.6 ... Technical Reference ... 327 8.6.1 ... SAP Notes ... 328 8.6.2 ... Authorization Objects ... 329 8.6.3 ... Tables and Structures ... 329 8.7 ... Enhancements and Modifications ... 330 8.7.1 ... Business Transaction Events (BTE) ... 330 8.7.2 ... Enhancements ... 331 8.7.3 ... Business Add-Ins (BAdIs) ... 332 8.7.4 ... BAPI ... 334 8.8 ... Summary ... 334 9 ... Revenue Recognition ... 335 9.1 ... Standard Revenue Recognition ... 336 9.1.1 ... Account Assignment Groups ... 336 9.1.2 ... GL Account Determination ... 337 9.2 ... Revenue Recognition Parameters ... 339 9.2.1 ... SD Item Categories ... 339 9.2.2 ... Revenue Recognition ... 341 9.2.3 ... Accrual Period Start ... 341 9.2.4 ... Revenue Distribution ... 342 9.2.5 ... Revenue Event ... 342 9.3 ... Time-Related Revenue Recognition ... 343 9.3.1 ... Time-Related Revenue Recognition Without a Billing Plan ... 344 9.3.2 ... Time-Related Revenue Recognition with a Periodic Billing Plan ... 344 9.3.3 ... Time-Related Revenue Recognition with a Milestone Billing Plan ... 345 9.4 ... Service-Related Revenue Recognition ... 346 9.4.1 ... Service-Related Revenue Recognition by Incoming Invoice ... 346 9.4.2 ... Service-Related Revenue Recognition by Proof of Delivery ... 347 9.4.3 ... Service-Related Revenue Recognition by Customer Acceptance Date ... 348 9.4.4 ... Service-Related Revenue Recognition by Customer-Specific Event ... 348 9.5 ... Transactions ... 349 9.5.1 ... Timing of Revenue Recognition ... 350 9.5.2 ... Processing Revenue List (VF44) ... 351 9.5.3 ... Revenue Cancellations (VF46) ... 354 9.5.4 ... Reporting and Monitoring ... 356 9.5.5 ... Adjustments and Corrections ... 357 9.5.6 ... List of Transactions ... 360 9.5.7 ... Implementation Considerations ... 361 9.6 ... Technical Reference ... 361 9.6.1 ... SAP Notes ... 361 9.6.2 ... Authorizations ... 363 9.6.3 ... Tables and Structures ... 363 9.7 ... Enhancements and Modifications ... 364 9.7.1 ... Business Transaction Events (BTE) ... 364 9.7.2 ... Business Add-Ins (BAdIs) ... 366 9.8 ... Summary ... 367 10 ... Periodic Processing ... 369 10.1 ... Month-End Processing ... 369 10.1.1 ... Outgoing Payments ... 370 10.1.2 ... Automatic Clearing ... 372 10.1.3 ... Accrual Processing ... 377 10.1.4 ... Foreign Currency Revaluation ... 383 10.1.5 ... Open/Close Posting Periods ... 386 10.2 ... Interest Calculation ... 387 10.2.1 ... Interest Indicators ... 388 10.2.2 ... Interest Terms ... 390 10.2.3 ... Posting and Printing ... 392 10.2.4 ... Interest Processing ... 393 10.3 ... Correspondence ... 395 10.3.1 ... Correspondence Types ... 395 10.3.2 ... Requesting Correspondence Types ... 397 10.3.3 ... Customer Statements ... 400 10.4 ... Year-End Processing ... 401 10.4.1 ... Balance Confirmation ... 402 10.4.2 ... Balance Carry Forward ... 405 10.5 ... Technical Reference ... 407 10.5.1 ... List of Transactions ... 407 10.5.2 ... SAP Notes ... 408 10.5.3 ... Authorizations ... 409 10.5.4 ... Tables and Structures ... 410 10.6 ... Enhancements and Modifications ... 411 10.6.1 ... Business Transaction Events (BTE) ... 411 10.6.2 ... Enhancements ... 412 10.6.3 ... Business Add-Ins (BAdIs) ... 412 10.7 ... Summary ... 413 11 ... Accounts Receivable Reporting ... 415 11.1 ... Line Item Display ... 415 11.1.1 ... Selection Variants ... 418 11.1.2 ... Layout Management ... 420 11.2 ... Standard Reports ... 422 11.2.1 ... Standard AR Reports ... 423 11.2.2 ... Customer Master List ... 425 11.2.3 ... AR Aging Report ... 426 11.2.4 ... Standard SD Reports ... 429 11.3 ... Drill-Down Reports ... 431 11.3.1 ... Form Definition ... 432 11.3.2 ... Report Definition ... 433 11.4 ... AR Evaluations ... 434 11.5 ... SAP Queries ... 437 11.5.1 ... User Groups ... 437 11.5.2 ... InfoSets ... 438 11.5.3 ... Queries ... 440 11.6 ... Technical Reference ... 442 11.6.1 ... SAP Notes ... 442 11.6.2 ... Authorizations ... 443 11.6.3 ... Tables and Structures ... 444 11.7 ... Enhancements and Modifications ... 445 11.7.1 ... Business Transaction Events (BTE) ... 445 11.7.2 ... Enhancements ... 446 11.8 ... Summary ... 446 12 ... Financial Supply Chain Management Overview ... 447 12.1 ... Credit Management ... 448 12.1.1 ... Organizational Structure ... 448 12.1.2 ... Credit Scoring ... 449 12.1.3 ... Credit Exposure Check ... 450 12.1.4 ... Comparison of functionality ... 452 12.2 ... Dispute Management ... 454 12.2.1 ... Dispute Case and Role Assignment ... 454 12.2.2 ... Processing a Dispute Case ... 456 12.2.3 ... Integration of Dispute Management ... 458 12.3 ... Collections Management ... 459 12.3.1 ... Collection Strategies ... 459 12.3.2 ... Collections Work Lists ... 461 12.3.3 ... Collections Activities ... 462 12.3.4 ... Collections Management Integration ... 463 12.4 ... Conclusion ... 464 ... Appendices ... 467 A ... Technical Overview ... 469 A.1 ... Enhancements ... 469 A.2 ... Business Transaction Event (BTE) ... 474 A.3 ... Business Add-Ins (BAdIs) ... 479 A.4 ... Business APIs (BAPIs) ... 483 B ... SAP Authorizations ... 487 B.1 ... Authorization Objects ... 488 B.2 ... Profile Generator ... 491 B.3 ... Authorization Roles ... 495 B.4 ... List of Transactions ... 497 The Author ... 499 ... Index ... 501

About the Author

Manish Patel is a senior SAP professional with close to 20 years of experience in the IT industry. After graduating from Bombay University, Manish worked at an Indian software company on various financials projects in Asia Pacific. During his tenure at this company, he gained experience as a finance lead responsible for implementing the company's indigenously developed ERP system. After forming his solid foundation at this company in the various areas of software development and project management, he started his career as an SAP consultant. Over last 15 years, he has worked on variety of SAP projects in number of different industries. He has also conducted several successful SAP trainings at various training locations of SAP America. This breadth of assignments honed his abilities to successfully perform different roles in an SAP project ranging from system configuration to project management. He is also the author of a best selling book SAP Account Determination published by SAP Press, targeted at the technical and consulting SAP community. The book explores vital design elements that carry out automatic determination of GL accounts from business transactions in various SAP components. Manish enjoys working through the challenges and complexities that are inherent in implementation of such an enterprise wide system. He understands that experiences and aftereffects of such implementations can range from justifiably thrilling to maddeningly frustrating. Hence, he thrives in contributing to ease transition of SAP users into the new, integrated world of SAP. This book is an attempt to ease such transition Manish enjoys living in the sunny California, USA. He can be reached on LinkedIn at http: //www.linkedin.com/in/kreativemanish

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