Table of Contents

List of Figures
Foreword by Michele V. Cloonan
Preface
Acknowledgments

PART I: FUNDAMENTALS

Chapter 1: Mapping the Preservation Landscape for the Twenty-first Century
Fundamental Change
Definitions
Hybrid Collections
New Skills
Conclusion

Chapter 2: Preservation Principles
Preservation Principles
Context and Aims
General Principles
Specific Principles
Artifact or Information?
Starting Points

Chapter 3: Managing Preservation: Policy, Assessment, Planning
Preservation as Institutional Mandate
Mission Statements
Sample Mission Statements
Developing a Mission Statement
Policies
Sample Preservation Policies
Practical Considerations
Related Policies
Assessment: Building, Context, Environment
Conducting the Assessment
External Risk Factors
Assessment: Collection Condition
Determining What is in the Collection
Survey Tools
Reviewing Storage Conditions
Determining Value
Developing a Plan
Building a Realistic and Supportable Plan
Staff
Staff Training
Disaster Planning and Recovery
Minimizing Risks
Response
Recovery
Developing a Disaster Plan
Conclusion

PART II: COLLECTIONS

Chapter 4: Artifacts and Information
Concepts
Information or Artifact?
Access Requirements and Preservation
Preserving Artifacts
Intrinsic Characteristics
Paper Manufacture and Quality
Putting the Image onto paper
Book Structure
Other Materials in Paper-based Collections
Extrinsic Factors
Storage Environment
Enclosures
Shelving
Handling
Standards
Routine Collection Maintenance
Preserving Information
Reformatting Physical Objects
Target Formats
Digital Objects
Microfilm
Preservation Photocopies
Other Formats
Reformatting Digital Objects
Conclusion

Chapter 5: The Environment
Common Practices
Risk Management
Agents of Deterioration
Monitoring
The Ideal Environment
Building Envelope and Structure
Impact of Local Climate
Human Comfort
Design and Construction of Buildings
Cost
Renovating an Existing Building
New Buildings
Integrated Pest Management
Trusted Digital Repositories
Definition of a TDR
Principles of TDRs
Auditing and Certification
Principles and Best Practices
Heat
Water
Light
Air
Mold
Pests
Fire
Conclusion

PART III: MATERIALS AND OBJECTS

Chapter 6: Creating Preservation-friendly Objects
Rationale
Contexts and Materials
Responsibilities
Intellectual Access and Control
Kinds of Metadata
Describing Objects
Indicating Relationships Among Objects
Recording the History of Objects
Managing and Using Objects
Representation Information
Other Metadata Considerations
Creating Preservation-friendly Objects: Examples
Medieval Scribes' Choice of Material
Charles Darwin's Notebooks
Library Editions
Microfilm
Permanent Paper
Film
Long-lived Digital Storage Media
Digital Objects Created from Digitizing
Born-digital Objects
Conclusion

PART IV: MEDIA AND MATERIAL
Introduction
Chapter 7: Holdings Protection (Richard Dine, Michael F. Knight, Shelby Sanett)
Chapter 8: Paper Objects and Books
Paper: Library and Archives Materials (Donia Conn)
Paper: Works of Art on Paper (Donia Conn)
Books (Dawn Walus)
Chapter 9: Photographic Materials
Photographic Materials (Brenda Bernier)
Microform (Ross Harvey)
Chapter 10: Sound Materials
Sound Materials: Magnetic Media (Elizabeth Walters)
Sound Materials: Mechanical Formats (Bob Pymm)
Sound Materials: Compact Discs (Matthew Davies)
Chapter 11: Moving Image Materials
Moving Image Materials: Motion Picture Film (Liz Coffey)
Moving Image Materials: Magnetic Media (Elizabeth Walters)
Chapter 12: Digital Storage Media and Files
Digital Storage Media: Magnetic Formats (Leslie Johnston)
Digital Storage Media: Optical and Magneto-optical Formats (Leslie Johnston)
Digital Storage Media: Flash Storage (Leslie Johnston)
Digital Files (Ross Harvey)
Chapter 13: Textiles (Frances Lennard)
Chapter 14: Paintings (Heather Hole)

Contributors
Bibliography
Standards
Index

About the Author

Ross Harvey is Adjunct Professor in the School of Business IT and Logistics at RMIT University, Melbourne, Australia. He was formerly on the faculty of the Graduate School of Library and Information Science, Simmons College, Boston, and has held positions at universities in Australia, Singapore, and New Zealand. Visiting Professorships at the University of British Columbia, 2008 and the University of Glasgow, 2007-2008 allowed him to observe digital preservation practice at first hand.

Martha R. Mahard is a Professor of Practice at Simmons College Graduate School of Library and Information Science where she teaches courses in management of photographic archives, moving image collections, art documentation, and digital preservation. She holds a Doctor of Arts degree in Library Administration from Simmons.

Reviews

The recently published The Preservation Management Handbook: A 21st-Century Guide for Libraries, Archives, and Museums by Ross Harvey and Martha R. Mahard provides a snapshot of what 21st century preservation looks like, and a framework for how to manage preservation in this ever widening context. . . .[I]t can serve as useful reading for anyone working in preservation, and the media section is a particularly handy reference tool. [T]his book seems to be best suited as a textbook for an Introduction to Preservation course. There is a real need for such a text. . . .I am grateful to the authors for tackling the large challenge of perceiving and portraying what preservation looks like, or should look like in the 21st century.
*Library Preservation 2*

The Preservation Management Handbook fills a void in current literature as a textbook for the preservation of information resources in the digital age. The editors and contributors to this volume have served the profession by mapping a new approach to a rapidly changing landscape. . . .The book includes clear explanations of the structure and vulnerabilities of library media and materials, from paper objects and books, to photographs, sound and moving-image materials, digital media, textiles, and paintings. . . . The Preservation Management Handbook is a good resource to keep within reach as an up-to-date compendium, and guide to other resources, on the preservation of library materials.
*Metropolitan Archivist*

One of the book’s strengths lies in the fact that it addresses the current issues surrounding digital (especially 'born digital') records. This is not surprising as Harvey has written extensively about the subject in other publications. Saving digital records is a growing challenge for most repositories, and it is important that this is addressed in any new overview alongside the more traditional materials and methods. The authors brought in additional specialists to contribute sections to the final part of the book, each in their respective area of expertise. As a result, each specific category of material (paper, photographs, etc.) receives a solid overview that provides a strong introduction for beginners. . . .[I]t is an excellent resource that provides a foundation on which to build further education. The Preservation Management Handbook could be an introductory textbook or a useful reference volume for those with experience. Harvey and Mahard have succeeded in capturing the current state of a field that is changing more rapidly than it has in the past.
*Technical Services Quarterly*

This manual…[is] a very useful textbook for a preservation management course taught within information, archive, or museum studies programs. The use of experts for the materials chapters provides excellent information by format type and references standards and other useful websites for more in-depth information. . . .As a textbook for semester long course work this manual provides an abundance of resources for the student. The bibliography and list of standards are helpful. I recommend this book for professionals who may be starting out in collections management or who have recently been assigned that responsibility. It also serves as an excellent reference tool for collections management across cultural institutions with collections of all types.
*Library Resources & Technical Services (LRTS)*

This is a very strong book that belongs on any archives' preservation bookshelf. From a practical standpoint, the fourth section alone makes the book worth the investment. . . .That the book is designed for libraries, archives, and museums is exciting, perhaps even enhancing possibilities for partnerships on collaborative preservation projects between institutions. The book promises to be useful in a classroom setting as well, giving students a strong understanding of the most important concepts in managing preservation programs in any type of cultural heritage institution. Ross Harvey, Martha R. Mahard, and the many expert contributors of chapters on materials have created a much-needed textbook that fills a void in the literature. The Preservation Management Handbook is a must-have work for archivists involved in the preservation of cultural heritage collections, particularly those in small institutions or without a formal preservation background.
*The American Archivist*

I would not be surprised if The Preservation Management Handbook were to be referenced in GLAMR course content as an introductory textbook or a useful reference volume for those with experience. Harvey and Mahard have successfully captured the current state of an ever-changing field.
*Archives and Manuscripts: Journal of the Australian Society of Archivists*

Ross Harvey and Martha Mahard take preservation out of an institution-specific setting.  Of particular value are the authors’ thoughtful discussions about longevity, choice, quality, integrity, and access.  Their book includes the components one would expect to find in a preservation program: assessment and planning; artifacts and information; risk assessment; the environment; media-specific concerns; and so on.  Harvey and Mahard have made an important contribution to preservation by writing a book that will expand the forums in which its basic principles are considered.
*Michele V. Cloonan, editor-in-chief, PDT&C, and dean emerita and professor, School of Library & Information Science, Simmons College*